EXECUTIVE PERSONAL ASSISTANT- LOGISTICS COMPANY- SANDTON

EXECUTIVE PERSONAL ASSISTANT- LOGISTICS COMPANY

Johannesburg | Full-time | Salary negotiable
About the Opportunity
Our client is seeking a highly organised, professional and proactive Executive Personal Assistant to provide comprehensive administrative, executive and personal support to senior management.
The successful candidate will be responsible for managing the Executive’s diary, coordinating business and personal commitments, overseeing general office administration and ensuring the smooth day-to-day running of the office.
This role requires someone who is dependable, discreet, highly organised and able to anticipate requirements, manage competing priorities and work independently in a fast-paced environment.
Key Responsibilities
• Manage the Executive’s diary, appointments, meetings and daily schedule.
• Coordinate meetings, prepare agendas, documentation and presentations, and take minutes where required.
• Manage correspondence, emails, telephone calls and general communication on behalf of the Executive.
• Arrange domestic and international travel, accommodation, transfers and travel itineraries.
• Provide personal administrative assistance, including appointments, bookings and other confidential arrangements.
• Act as a professional point of contact for clients, suppliers, employees and other stakeholders.
• Oversee general office administration, maintenance, supplies and day-to-day office requirements.
• Liaise with IT support, building management, landlords and service providers regarding office-related matters.
• Coordinate invoices, expense claims, procurement and general administrative requirements with Finance.
• Supervise the Receptionist, oversee reception duties, delegate tasks and ensure the smooth functioning of the reception area.
• Coordinate office functions, executive meetings and other company events.
• Maintain organised filing systems and ensure confidential information is handled appropriately.
• Assist with ad hoc duties and special projects as required by the Executive.
Requirements
• Matric / Grade 12.
• Previous experience as an Executive Personal Assistant, Personal Assistant or in a similar senior administrative role.
• A relevant administrative, secretarial or business qualification would be advantageous.
• Strong computer literacy, including Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills in English.
• Strong organisational, planning and time-management abilities.
• Experience managing diaries, meetings, travel arrangements and general office administration.
• Previous experience supervising or coordinating reception or administrative staff would be advantageous.
Skills & Competencies
• Exceptional organisational skills and attention to detail.
• Professionalism, discretion and absolute confidentiality.
• Proactive approach with the ability to anticipate executive requirements.
• Strong communication and interpersonal skills.
• Excellent time management and prioritisation.
• Ability to manage multiple responsibilities and work under pressure.
• Sound judgement, initiative and problem-solving abilities.
• Reliable, accountable and able to work independently.
• Flexible and adaptable to changing priorities.
The Ideal Candidate
The ideal candidate will be a polished, dependable and resourceful individual who takes ownership of their responsibilities, maintains a high level of professionalism and ensures that executive and office requirements are handled efficiently and timeously.

Send CVs to: redlinerecruitmentcvs@gmail.com