Procurement Officer – Strategic Sourcing & Supply Chain Coordination for Interior Design & Architectural Design Firm based in Cape Town

📦 Procurement Officer – Strategic Sourcing & Supply Chain Coordination for Interior Design & Architectural Design Firm based in Cape Town
📍 Location: Cape Town
🏭 Industry: Interior & Architectural Design
👤 Reports to: Supply Chain Manager
Our client is seeking a driven and detail-oriented 💼 Procurement Officer to take ownership of their sourcing and purchasing functions. This role will ensure seamless coordination of procurement processes, vendor management, and supply chain alignment across the business. The ideal candidate will be confident managing supplier relationships 🤝, maintaining cost-effective procurement strategies 💰, and ensuring alignment with operational demands 📊.
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🧭 Role Overview
The Procurement Officer will oversee the acquisition of goods and services 🛒, working collaboratively with key internal stakeholders to deliver value-driven purchasing solutions. The role requires strong organizational skills 🧠, a proactive mindset 🚀, and the ability to manage multiple procurement activities efficiently 🗂️.
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🔑 Core Responsibilities
🔍 Strategic Sourcing & Procurement Management
• Coordinates and executes end-to-end procurement activities aligned with company policies 📋
• Sources products and services in line with quality, pricing, and compliance requirements ✅
• Oversees purchase orders and ensures all procurement follows approved protocols 🧾
• Maintains and updates open order reports daily, ensuring system accuracy via the ERP platform 💻
🤝 Supplier & Vendor Relationship Management
• Manages onboarding of new suppliers and ensures full compliance with internal approval processes 📝
• Builds strong relationships with new and existing vendors to optimize service and pricing 🔗
• Regularly evaluates supplier performance, updates approved vendor lists, and conducts reviews to drive continual improvement 📈
• Supports internal teams in monitoring KPIs and service level agreements related to vendor delivery 📑
📆 Collaboration & Forecasting
• Works closely with project managers and supply chain leadership to forecast procurement needs 🔮
• Ensures procurement activities align with demand planning and budget requirements 💼
• Participates in regular business review meetings to align procurement efforts with future business strategies 🗣️
📜 Contract & Cost Management
• Assists with contract negotiation, preparation, and annual contract reviews ✍️
• Identifies cost-saving opportunities and supports financial goals through price benchmarking and vendor negotiation 💸
• Oversees documentation for credit applications and credit limit reviews based on purchasing patterns 🧾
📊 Reporting & Analytics
• Prepares detailed reports on outstanding orders, supplier performance, and procurement savings 📘
• Develops and implements systems for monitoring cost-efficiency, delivery timelines, and supplier compliance ⏱️
• Keeps abreast of external market conditions, price trends, and inflationary impacts to proactively adapt procurement strategies 📉📈
📚 Governance & Policy Development
• Helps define and enforce procurement policies and procedures across departments ⚖️
• Develops tools and frameworks for efficient supplier and contract management 🛠️
• Supports change control and policy enhancement initiatives as part of continuous improvement efforts 🔄
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📌 Decision-Making Scope
The Procurement Officer is authorized to issue purchase orders and obtain quotations aligned with the company’s procurement needs and operational budget 🧾✅
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👤 Candidate Profile
🎓 Minimum Requirements
• Matric certificate (Grade 12) 🎓
• 1–3 years’ experience in procurement, logistics, warehousing, or supply chain operations 📦
• Solid understanding of purchasing workflows and vendor management 🔄
• Proficient in MS Office, especially Excel; experience with Smartsuite is an advantage 💻
⭐ Key Attributes
• Strong attention to detail and organizational skills 🧠
• Excellent communication and negotiation abilities 🗣️💬
• Able to work independently while collaborating effectively with team members and stakeholders 🤝

Send CVs to: redlinerecruitmentcvs@gmail.com