Project Assistant / Project Administrator- Interior Design Company – East Rand

Project Assistant / Project Administrator
High-End Retail Interior Design | Bedfordview, Gauteng
Are you highly organised, detail-oriented, and passionate about interior design and project coordination? Do you enjoy working in a fast-paced environment where no two days are the same?
Our client is a well-established, innovative interior design company specialising in the design and fit-out of luxury retail boutiques for some of the world’s leading premium brands. They are looking for a proactive Project Assistant / Project Administrator to join their dynamic team based near Bedfordview.
This is an exciting opportunity for someone who enjoys being involved in every stage of a project, from planning through to final installation, while working alongside talented Interior Designers and Project Managers.
Key Responsibilities
• Provide administrative and coordination support to the Project Managers and Interior Designers.
• Assist with the planning, scheduling and execution of multiple interior fit-out projects.
• Travel to project sites to monitor progress and ensure work is completed according to project specifications and timelines.
• Liaise professionally with clients, contractors, suppliers and installers throughout each project.
• Coordinate site meetings and prepare meeting minutes and action plans.
• Monitor project timelines and follow up on outstanding tasks to ensure deadlines are met.
• Inspect and verify materials delivered to site, ensuring they match project specifications and quality standards.
• Coordinate material orders, deliveries and supplier communication.
• Track project documentation, drawings, purchase orders and approvals.
• Assist with project budgeting, quotations and cost tracking.
• Prepare project reports and maintain accurate project records.
• Ensure all project files and documentation are kept up to date.
• Assist with procurement and sourcing of materials where required.
• Coordinate logistics for deliveries and installations.
• Identify potential project risks or delays and communicate them to the Project Manager.
• Support the team during installations and project handovers.
• Build and maintain strong relationships with clients, suppliers and contractors.
• Ensure projects are delivered to the highest standards of quality and client satisfaction.
Requirements
• Previous experience in a Project Administration, Project Coordination or Project Assistant role.
• Experience within Interior Design, Architecture, Construction, Shopfitting, Retail Fit-Out or a related industry is highly advantageous.
• Excellent organisational and multitasking skills.
• Strong administration and documentation abilities.
• Exceptional communication and interpersonal skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Strong attention to detail and problem-solving skills.
• Proficient in Microsoft Office (Excel, Word and Outlook).
• Experience working with project management software will be advantageous.
• A valid driver’s licence and own reliable transport are essential, as regular travel to project sites is required.
Personal Attributes
• Highly organised and proactive.
• Professional and client-focused.
• Strong sense of accountability and ownership.
• Excellent time management skills.
• Adaptable and able to work in a fast-paced environment.
• Positive attitude with a willingness to learn and grow.
• Passionate about high-end interiors and exceptional design.
What’s on Offer
• Opportunity to work on prestigious luxury retail projects.
• Exposure to high-profile boutique brands.
• A collaborative and creative working environment.
• Career growth and development opportunities.
• Office based near Bedfordview with regular travel to project sites.

Send CVs to: redlinerecruitmentcvs@gmail.com